Project Title

Release X - Project Initiation Document (RX PID)

Release Title

<Date>

<Version>

Author: <Name>

Change Control

Version	Date	Author	Changes

1.	Introduction	4

2.	Workpackage Definitions	6

2.1	Strategy	6

2.1.1	Vision	6

2.1.2	Business Case	6

2.1.3	Deployment Strategy	6

2.1.4	Performance Measurement	6

2.2	People	8

2.2.1	Functional Requirements	8

2.2.2	Organisational Design	8

2.2.3	Communications	8

2.2.4	Skills & Training	8

2.3	Process	10

2.3.1	Process Definition	10

2.3.2	Service Levels	10

2.3.3	Process Implementation	10

2.3.4	Measurement & Improvement	10

2.4	Technology	12

2.4.1	Solutions Architecture	12

2.4.2	Package Architecture	12

2.4.3	Installation & Configuration	12

2.4.4	Testing	12

2.5	Data	14

2.5.1	Source Data Quality Assessment	14

2.5.2	Data Integration	14

2.5.3	Static Data Set-up	14

2.5.4	Legacy Data Import	14

2.6	Project Management	16

2.6.1	Project Design	16

2.6.2	Project Planning & Tacking	16

2.6.3	Business Mobilisation	16

2.6.4	Stakeholder Management	16

Introduction

Introductory text covering the key elements of the Project/Release;

Objectives

Scope

Approach and Methodology

Timescales

Resources (Internal and External)

Each Workpackage (Box) is defined in terms in accordance with the following table

Aspect	Notes
Objectives	What are the main objectives of the Workpackage
Output	What should be the output from the Workpackage and the end state once all work has been completed
Main Tasks	What are the main tasks to be performed within the Workpackage to achieve the objectives, output and end state
Deliverables	Formal deliverables from the work package – indexed in the form X.Y.A, where X is the strand, Y is the Workpackage within the strand and A is the specific deliverable
Resource Requirements	What resources (Manpower, Environments) etc are required to deliver the Workpackage output
Required Input	What input (from other Workpackages, projects or other sources) is required
Current State @ Date	What is the status of the Workpackage at the point the PID was written
Current Problems	Any know issues at the time of PID definition
Assumptions	Any assumptions currently being made

The user groups are;

Group	Definition	Notes
Parents
Pupils
Teachers
Teaching Assistants
SysAdmin
SysOps

Please contact Project Manager Name (Project Name Project Manager) if there are any questions at Project Manager Email.

Workpackage Definitions

Strategy

Vision

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Business Case

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Deployment Strategy

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Performance Measurement

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

People

Functional Requirements

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Organisational Design

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Communications

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Skills & Training

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Process

Process Definition

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Service Levels

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Process Implementation

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Measurement & Improvement

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Technology

Solutions Architecture

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Package Architecture

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Installation & Configuration

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Testing

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Data

Source Data Quality Assessment

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Data Integration

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Static Data Set-up

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Legacy Data Import

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Project Management

Project Design

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Project Planning & Tacking

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Business Mobilisation

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions

Stakeholder Management

Aspect	Detailed Information	Notes
Objectives
Output
Main Tasks
Deliverables
Resource Requirements
Required Input
Current State
Current Problems
Assumptions